About the Organization:
Based in Philadelphia, the Foreign Policy Research Institute is a 501(c)(3) non-profit organization. We are dedicated to bringing the insights of scholarship to bear on the foreign policy and national security challenges facing the United States. Through our research, public events, and educational programming, we seek to educate the public, teach teachers, train students, and offer ideas to advance U.S. national interests based on a nonpartisan, geopolitical perspective that illuminates contemporary international affairs through the lens of history, geography, and culture.
The Events Coordinator plans and executes all logistical aspects of the approximately 50 events held per year, and performs various office duties as assigned.
Director of Administration and Development and the President
Event Planning and Execution
Coordinate in-house and external events – (Small events for members, Annual Fundraising dinner, and 2-3 weekend teacher conferences)
Coordinate all venue and catering logistics; collaborate with external event management counterparts as needed
Coordinate shipping, travel and rental logistics for events
Attend most events to manage logistics, handle problems as they arise, and ensure events go off as planned
Plan event agenda alongside other staff members
Arrange event speakers’ and staff travel, accommodations, honorariums, and reimbursements
Greet visitors for scheduled appointments and walk-ins
Receive all incoming telephone calls and route calls promptly
Order and manage office supplies and storage
Assist other staff with large mailing projects and programmatic needs.
Additional duties as assigned.
Skills and Qualifications:
Bachelor’s Degree in a relevant field or equivalent work related experience
Proficiency with Microsoft Word, Excel, PowerPoint, and other relevant programs; previous experience with WordPress a plus
Basic A/V Knowledge Preferred
Very Detail Oriented
Strong Organizational and Time Management Skills
Ability to Handle Multiple Projects Simultaneously
Proactive and Adaptable to Changes During Events
Takes direction well
Outgoing and Creative
This position will require approximately 30 days of travel a year; mostly day trips in the surrounding Philadelphia area, with a few overnights as well as the occasional weekend in Washington, DC, Chicago, IL or New York, NY.
This is a full-time salaried position; Monday – Friday from 9 a.m. to 5 p.m., with night and weekend hours for events as needed.
Compensation and Benefits Package:
The Foreign Policy Research Institute offers a generous and competitive benefits package. Salary commensurate with education and experience.
The Foreign Policy Research Institute is an equal opportunity employer.